Geneva Glen Camp Coronavirus Plan 2021

Last Updated: April 15, 2021

Future updates will be highlighted

Introduction

The past year has been difficult and challenging for everyone. Our children have had to develop resilience in a way never expected. We know that time at camp experiencing The Magic of the Glen will reward that resilience by inspiring healing and hope in our campers and staff. This summer, we want emphasize that hope to help our campers see their future can be better, and that they have the power to make it so.

Geneva Glen’s mission remains resolute in empowering our campers to demonstrate courage, to create, to grow, to experience the outdoors, to make friends, and to be part of a community of love and support that will allow them to thrive in their lives back at home.

Camp will look different this year. Our goal is to create the same loving, accepting community, through outdoor fun, traditions, and adventure while keeping your kids safe and healthy. The COVID-19 pandemic creates a unique situation that calls for community response. The safety of camp this summer depends on a partnership between Geneva Glen and our camp families. What happens outside of camp is just as important as what happens within it.

We are in the process of developing a plan based on guidance from the Centers for Disease Control and Prevention (CDC), the Colorado Department of Public & Environment (CDPHE), the Colorado Department of Human Services (CDHS), and the American Camp Association (ACA).

Geneva Glen is an active member of the Colorado Camps Network, who is working with representatives from state regulatory agencies regarding guidelines for this summer. This partnership with camps across Colorado is moving in a positive direction to develop guidelines that will allow camps to operate this summer while keeping the campers and staff safe and healthy. Specific guidelines from the state are expected by the end of February.

Please note that this plan is in development and is not comprehensive at this point! It is based on the information and guidance that we have and are familiar with today. We will continue to address different aspects and add more details. It is subject to change based on regulatory guidance as well as the evolving landscape of the pandemic.

What Will Geneva Glen Look Like This Summer?

Non-pharmaceutical Interventions

Geneva Glen will be layering multiple preventative methods known as non-pharmaceutical interventions including health screening before and during camp, the use of face coverings, small groups or cohorts, increased sanitization practices on high touch areas, physical distancing, frequent hand washing, and increased ventilation in indoor spaces.

Masks

Data from the American Camp Association has demonstrated that camper and staff facial coverings were the single most effective risk reduction method in 2020. Geneva Glen will employ the use of masks. Campers will not wear masks while sleeping, eating, showering, or swimming.

Cohorts or "Family Groups"

Industry recommendations and state guidelines call for camps to use smaller group cohorts as a preventative technique. This is a familiar structure to Geneva Glen throughout our history with what we have known as "brother dorms and sister cabins."

Communicable Disease Plan

While prevention is a first priority, Geneva Glen is updating our communicable disease plan that addresses outbreak and response strategies. Camp will be ready to care for sick campers, ensure proper isolation protocols, address campers and staff that have been exposed, do contact tracing, communicate with parents, and report to the proper regulating agencies.

With most of our programming taking place outdoors, there will be natural physical distancing and plenty of fresh air. We have the best outdoor space of any camp anywhere and our campers love being outside!

Gathering as a camp will look different and be in different places, but that same Magic of the Glen will be the common thread woven throughout our summer of hope.

Read the following sections to learn more about our proactive efforts to be well-prepared for the 2021 summer experience.


Before Camp

Is camp the right choice for my family this year?

For some of our families, this might not be the year to send your child to summer camp. Know if your child or family is at a higher risk for severe illness. If you have concerns, check with your pediatrician or healthcare provider.

Mandatory Pre-Camp Screening

All families will be required to monitor their child before your camp session and conduct pre-screening activities including:

  • Taking and recording your child’s temperature prior to their respective session
  • Self-screening for the presence of symptoms prior to their respective session
  • Providing a negative PCR COVID test within 72 hours of your child’s arrival

It is imperative that your child arrives at camp healthy.

Pre-Camp Social Behavior

Prior to camp, we ask all campers and staff to take additional safety measures in their time leading up to arrival. We are currently evaluating this policy and expect it to include adjusting social behavior to avoid large gatherings, avoiding non-essential travel, and practicing physical distancing, masking, and frequent handwashing. We will update and finalize this policy as we review the latest data and guidance from public health officials.

Out-of-State Travel to Camp

From our conversations with the state regulatory agencies, traveling from out-of-state should be fine! However, to ensure stable cohorts, picking up your camper from the airport will be difficult for us this year. If you are sending an out-of-state camper who needs transportation from the airport, please contact camp.

One question to consider would be: Does your camper have a parent/guardian, emergency contact, or some other family support in Colorado during your camper's session? If your camper shows symptoms of Covid, we are required to isolate your child where they will not be allowed to participate in normal activities and will be sequestered in our health center. If a camper shows symptoms consistent with Covid, we will immediately contact the parent/guardian to arrange for them to leave camp until they are able to receive a negative PCR test and are cleared to return.

Check-In Procedures

To minimize exposure and establish stable cohorts, we have decided to adopt a drive-thru drop-off and pick-up model like what many Colorado schools have used. We will be dividing up our campers into groups for Check-In and Check-Out. Families dropping off multiple children will be allotted a specific time. Parents/guardians will stay in their cars during this process and our staff will assist the campers with their belongings. Families will go through the different Check-In steps, just in a car! Additional information will be provided on the Zoom webinar. Check-In and Check-Out times are listed below for our different sessions based on your camper’s last name or grade. Please arrive during your scheduled time – if you arrive early, we will not be able to accommodate your camper's drop-off until the allotted time. If you have questions regarding Check-In or Check-Out, please contact Christa at christa@genevaglen.org.

  • All staff, campers, and parents will be required to wear protective masks during Check-In.
  • Each family will go through a screening process about the camper's health with our health care staff.
2-Week Session Check-In and Check-Out Times (American Heritage, Knighthood I, Knighthood II, World Friendship)
Group Check-In Time Check-Out Time
Group 1- Single camper attending the session
(entering 3rd-7th grade)
1:00-1:45 PM 9:00-9:30 AM
Group 2- Single camper attending the session
(entering 8th-11th grade)
1:45-2:30 PM 9:30-10:00 AM
Group 3- Families checking in multiple campers
CAMPER LAST NAME (A-L)
2:30-3:15 PM 10:00-10:30 AM 
Group 4- Families checking in multiple campers
CAMPER LAST NAME (M-Z)
3:15-4:00 PM 10:30-11:00 AM
Myths & Magic Check-In and Check-Out Times
Group Check-In Time Check-Out Time
Group 1- CAMPER LAST NAME (A-F)
10:00-10:45 AM 2:00-2:30 PM
Group 2- CAMPER LAST NAME (G-M)
10:45-11:30 AM 2:30-3:00 PM
Group 3- CAMPER LAST NAME (N-Z)
11:30-12:15 PM 3:00-3:30 PM
Seedlings & Stardust Check-In and Check-Out Times
Group Check-In Time Check-Out Time
Group 1- CAMPER LAST NAME (A-L)
10:00-10:45 AM 2:00-2:30 PM
Group 2- CAMPER LAST NAME (M-Z)
10:45-11:30 AM 2:30-3:00 PM
Medications and Health Form 

With our drive-thru process, we plan to do our best to ensure we handle camper medications and health needs appropriately and efficiently. Please help us with the following to expedite your camper’s check-in:

  • Turn in the Health History, Physician’s Exam, and Immunization form
  • Any medications to be dropped off must be consistently listed on the Health History, the Physician’s Exam, as well as the prescription bottle. Please understand this is a Colorado licensing requirement and something we can’t bend the rules on.
  • Any over-the-counter medications must have a prescription.
  • If you know you will need to speak to a nurse or our health care staff prior to your camper attending GG, let us know now by emailing Reid at reid@genevaglen.org.

Our health care team is currently reviewing these health records and will be contacting all parents with campers that need special consideration in late April or May.


During Camp

Masks, Physical Distance, and Cohorts – The Rule of 2 of 3

We will be using many different non-pharmaceutical interventions (NPI’s), including masks, cohorts, moving most activities and programming outside, and physical distancing. It is recommended by the American Camping Association and the CDC to always keep two of these NPI’s in place. For example, if a camper is on a horseback ride or a hike (physically distanced) with their cohort, a mask would not be necessary.

  • Masks will be required while entering and sitting down for meals and all other inside activities.
  • Masks will not need to be worn while eating, sleeping, swimming, or showering.
  • We will move all our activities outside; however, in the case of rain or chilly weather, we will move inside and a mask will be required.
  • Masks will not be needed outside except when two or more separate cohorts are not able to physically distance.

An effective mask should completely cover your nose and mouth and fit snugly against the sides of your face without any gaps. The best masks have two or more layers of breathable fabric.

The Geneva Glen property allows ample space for natural physical distancing that still promotes social growth. Whether hiking, playing in the Meadow, or horseback riding, campers will spend much of their time 6 feet separated.

Campers will be grouped into Cabin & Dorms groups based on grade and gender. These household groups consist of 10-13 campers with 2-3 counselors. These groups will be paired with a "brother dorm" or "sister cabin," and this grouping will be used for contact tracing, and quarantine purposes. This will keep group sizes practical and consistent throughout the camp experience. To the extent possible, we will minimize the mixing between groups.

Ongoing Health Screening

Geneva Glen will conduct ongoing health screening throughout your camper’s session. This screening will include asking the campers if they have any COVID-19 symptoms and checking temperatures on a routine basis. Geneva Glen is considering using on-site testing as a screening method based on recommendations received from the Association of Camp Nurses on testing patterns.

Case Management

Geneva Glen is currently updating our communicable disease plan to account for COVID-19 and includes a specific algorithm for confirmed and suspected cases. The outbreak and response strategies within our communicable disease plan address key aspects including but not limited to the following:

  • Communicable disease response personnel
  • Responsive non-pharmaceutical interventions
  • Outbreak algorithms addressing isolation, quarantine of close contacts, and logistical support
  • Communication with parents, staff, campers, regulatory agencies, and media

Facilities

  • Indoor spaces including cabins, dorms, and bathrooms will be rigorously cleaned by our staff according to our protocols set by the CDC and ACA (American Camp Association).
  • Bathrooms will be sanitized and disinfected with increased frequency throughout the day.
  • Handwashing stations and hand sanitizers will be available.
  • Proper signage will be posted throughout camp i.e. handwashing technique, masking, proper sneezing technique. Campers and staff will be trained on proper handwashing, sneezing, coughing, etc.
  • Programs, including those traditionally done inside like crafts, will take place outdoors whenever possible.
  • Additional covered outdoor spaces are being added for inclement weather.

Food and Meals

Mealtimes will look a little different this summer but still have that good ol' GG smell, taste, and everything else that comes with dining in our Lodge. Meals will be a served buffet during two separate mealtimes. Each cohort will be able to have ample space in our dining hall and remain physically distanced from other groups. Our staff will be serving our campers while maintaining proper food handling guidelines such as wearing gloves and masks. We tested this system in 2019 and found many successes. We anticipate that campers will receive their food faster, and it will help contain the spread of any communicable diseases compared to serving our meals family style. We are excited to try this new and safer way to feed our campers and staff!

Care Packages & Mail During Camp

Unfortunately, camp does not have a way to safely accommodate the storage of care packages. For the safety of our campers, staff, and local wildlife, care packages will not be allowed this summer. Mailed letters are a welcome way to stay in contact with your camper! There are several ways to remind your child that you are thinking of them. Here are a few suggestions:

  • Pre-write letters, label them for the day to be opened, and place them in your child’s trunk. This is a welcomed surprise for your child!
  • Send self-addressed stamped envelopes and cards for your child to write letters to family and friends.
  • Place 2-3 goodie bags in your child’s trunk. Have them open the goodie bag on a selected day. This is a way to send goodies for the entire cabin/dorm (please remember not to include any food). Campers love receiving glow-in-the-dark necklaces, fairy wands, matching t-shirts, etc.

Part of your camper’s tuition includes two free snack items when scheduled for store. We will also be offering additional single serve snacks at the store for purchase. Like 2019, the parent/guardian may deposit funds into the camper’s account for spending at the store. We will send more information about what your camper can purchase at the store in May, at which time you can decide how much to deposit. Campership campers will also have money deposited into the camper account thanks to many of our donors that provide for these campers.

Summer Staff

We hire only individuals who are committed to ensuring your camper’s safe and fun experience! We are tremendously proud and protective of the caliber of these seasonal staff members and the sacrifices they make to create the Magic of the Glen.

Geneva Glen is recommending that all of our staff be vaccinated prior to the summer. Our staff has been prioritized as essential childcare workers in phase 1B with Colorado’s vaccine rollout and many have started receiving their shots. Our camp staff will also conduct pre-camp health screening and use layered NPIs during Orientation and Staff Training.

We are considering several options regarding staff time off to ensure the health and safety of the camp community.

Visitors or Leaving Camp

Unfortunately, we are unable to allow any visitors, parents/guardians, or past alum visit camp this summer. It is our main priority to keep our campers safe and healthy. In addition, campers cannot be picked up and taken out of camp for appointments, sports tryouts, family reunions, or for any other reason.


Post Camp

  • All facilities will be sanitized after Check-Out.

Partnership Between Geneva Glen and our Camp Families

The safety of camp this summer depends on a partnership between Geneva Glen and our camp families.

  • Determine if camp is right for your child and your family this summer.
  • Be prepared to conduct pre-screening according to camp policy to ensure your child arrives at camp healthy.
  • Read and sign our waiver regarding COVID-19 in your CampInTouch account - coming soon!
  • Complete all your required forms from your CampInTouch account – all forms due by April 1st!
  • Follow all procedures for Check-in and Check-Out including wearing a face mask.

Please be aware that Geneva Glen will continue to update this plan as we approach the summer. We will notify our camper family of updates and appreciate your patience and trust.

Geneva Glen Camp

Geneva Glen Camp, Inc is a 501(c)(3) nonprofit organization.

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